It is possible to generate an overview of all letters of credit in your administration that have been used to make payments to your creditors. This enables you to quickly see the outgoing cash flow through the payment instrument. You can also see whether the letters of credit in question are bankable. This makes it easier to decide what to do with payments that have been made.
Cash flow ➔ Miscellaneous ➔ Instrument status
You can filter the payment instrument status that you want to display. To search for the payment instrument status, you need to define one or more of the following criteria and click Refresh. The payment instrument statuses that match the search criteria you have entered are then displayed.
Select a payment instrument to view the status. You can choose from Post dated cheque, Cheque, or Letter of Credit. In this example, Letter of credit is selected.
Note: The available criteria will change depending on your selection.
Type or select the date range to display the payment instrument status that falls within the range. Select the All check box for all dates. This date is the payment date of the invoice.
Type or select the due date range to display the payments that fall within the range. Select the All check box for all due dates.
Select Cash in or Cash out to be displayed in the payment instrument status.
Type or select a creditor account number to view the related instrument status.
Select one that applies to the instrument status you wish to view.
Click Advanced to display the advanced criteria. Click Simple to hide the advanced criteria.
Select the required option to group the instrument status by Cash instrument, General ledger, Account, Payment reference, Instrument no., or Details. The available options will change depending on your selection.
Select Exclude: Settled to exclude settled letters of credit.
Note: This is available only if Printed is selected.
In this section, you will see different criteria depending on the selection you make in Show. The description below describes the criteria if Cash out is selected.
Type or select the instrument number range. Select the All check box for all numbers.
Type the amount range. Select the All check box for all amounts.
Type or select the cash instrument number for which you want to view the status.
Type the payment reference number (of the payment made from the selected cash instrument).
Type or select the invoice date range. Select the All check box for all dates.
You may not see all the buttons on one screen. The buttons change according to your selection in Type, Group by and if you have selected Prepayment, Invoices, Authorized, Printed, Payment in transit, Voided, or All.
Click this to display the search results according to the defined criteria.
Click this to add a new note or to view existing notes for the selected account. Type a note, click Timestamp (optional), Save and then Close to exit.
Click this to view the creditor card.
Click this to add 5 days to the payment date.
Click this to add 10 days to the payment date.
Click this to view the complete transaction of the selected line based on our reference number.
Click this to view the complete transaction of the selected line based on the creditor’s reference number.
Click this to edit the creditor of the transaction.
Click this to export the data to Microsoft Excel.
Click this to view further details of the payment instrument status.
Click this to print a payment slip of the invoice.
Click this to block the transactions from further actions.
Click this to assign Own account, Payment date, Payment method, Instrument Number and To Cash instrument to a creditor.
Click this to view the details of the selected letter of credit.
Click this to return to the previous screen. This button is available only when Zoom is clicked.
Click this to match the invoices with the cash flow entries.
Click this to group the selected invoices manually or automatically based on Payment reference, Payment date, Own account, Payment method, Instrument number, or To Cash instrument. (This is not necessary for a single creditor).
Click this to view the summary report of the payment instrument statuses.
Click this to launch the Instrument Number screen where you can enter the instrument number of the letter of credit to be printed, and then proceed to print the letter of credit.
Click this to authorize the letter of credit payment.
Click this to reverse the authorized record back to the invoice state.
Click this to void the transaction.
Click this to exit.